60647

We are looking for a motivated and experienced Medical Office Manager to join our practice full time in Chicago IL 60647. Do you have medical office management experience, understand people, and love helping others? We are seeking an office manager that knows the ins and outs of running a successful practice. We are looking for an office manager to assistant running the office, management of staff, and helping the day-to-day flow within the office. The ideal candidate is friendly, efficient, a great communicator and team player who preferably has experience working in a dental office, dermatology office or med spa. This role is responsible for optimizing current business functions, driving business development, and spearheading expansion efforts, requiring a strong leader with excellent business acumen, financial intelligence, and the ability to foster a high-performance culture.

About us:

We are a health and wellness practice in Chicago that offers a combination of physical therapy with rehabilitation, as well as medical office and gym where our patients come for a wide variety of reasons! We offer nutrition resources, regen medicine, weight loss and hormone therapies, and various approaches with innovative treatments to guide our patients to their health and wellness goals, from both the inside and outside. We have a patient centered environment rich in positive energy that leaves our patients feeling physically and mentally set for a happy and fulfilled life.

Duties:

Oversee daily operations of the practice
Manage staff schedules and ensure adequate coverage
Handle patient records and ensure compliance with HIPAA regulations
Coordinate billing and insurance processing
Monitor and manage the practice’s budget and financial performance
Prepare financial reports and analyze practice expenditures
Take ownership of KPIs
Implement cost-control measures to enhance profitability
Recruit, hire, and train office and clinical staff
Conduct performance evaluations and provide ongoing staff training
Foster a positive work environment and address staff concerns
Ensure high levels of patient satisfaction through quality service
Address patient inquiries and resolve any issues or complaints. Will work with patientcare coordinators
Implement patient engagement strategies to enhance retention
Develop and execute marketing plans to attract new patients while working with marketing coordinator
Build relationships with other healthcare providers and localfitness partners for referrals
Organize community wellness events and workshops
Ensure the practice adheres to regulatory requirements and industry standards
Develop and implement quality assurance programs to enhance patient care
Prepare for and facilitate audits by insurance companies and regulatory bodies
Oversee maintenance of the facility and ensure a safe environment for staff and patients
Manage inventory of medical and office supplies
Ensure proper equipment maintenance and safety checks
Implement and maintain practice management software and electronic health records (EHR)
Stay updated on new technologies that can enhance practice efficiency
Develop long-term goals and strategies for practice growth
Analyze industry trends and adapt practices accordingly
Regularly evaluate operational efficiency and streamline processes

Qualifications:

Proven Management experience within a healthcare setting preferred (preferably in dermatology, dental office or med spa)
Bachelor’s degree in healthcare management, Business Administration, or a related field; Master’s degree preferred
Strong understanding of healthcare regulations, compliance, and reimbursement processes
Demonstrated ability to manage and lead a diverse team
Excellent problem-solving and decision-making skills
Experience with budgeting, financial management, and strategic planning

Schedule:

Full time

Salary:

$80k annually plus potential bonus compensation

Benefits:

Performance based bonus compensation
PTO/Vacation
Health and Dental Insurance
401K
Free services at clinic
Fitness partnerships
Career development opportunities with top executive forums

If you have a passion for health, a drive to see people live the life they deserve, and a talent for management, please submit your resume! We have a beautiful, state of the art office, an excellent reputation for providing effective, compassionate care, and we need to add an office manager to our team. Join our team and help us on our mission to positively affect the lives of people who are looking to improve their overall health and well-being. If this sounds like the job opportunity for you, then please contact us.

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Medical Office Manager Chicago IL